Documentation
Start here, work in a project, manage your team and Organization Hub, then billing — or jump straight to the FAQ.
Suggested path
Start here
Orientation and your first project setup.
- Getting StartedHow Backscene is organized around projects, locations, scenes, purchases, and items — and how to log your first purchase.
- Creating ProjectsCreate a project from a brief, script, or manually — including the review step before anything is saved.
- Working in a ProjectHow the project tabs work — Overview, Purchases, Vendors, Project Locations, Items, Documents, and Settings.
On a project
Day-to-day work — structure, purchases, items, and budgets.
- How projects are structuredHow projects, locations, scenes, purchases, vendors, and items fit together — a map of the primitives.
- ProjectsWhat a project is, who can create one, overview and settings, archive, and delete.
- Project LocationsLink org locations to a project, aliases, notes, per-location budgets, and spend — vs the Locations Library.
- ScenesProject-scoped moments of work — create from brief or script, link to locations and purchases.
- Project VendorsVendors with spend on this project vs the org Vendors Library.
- ItemsLine items and standalone items — linking purchases and locations, tags, and working from the Items tab.
- Logging PurchasesThe full purchase workflow — receipt upload, manual entry, review, line items, and reconciliation.
- Receipt OCRUpload a receipt photo or PDF, review what the AI extracted, and confirm before anything is saved — Lite and above.
- BudgetsProject, location, scene, and campaign budgets — how targets compare to actual spend.
Team & access
Roles, project collaborators, invites, and seats.
- Roles & PermissionsAdmin, Basic, and Viewer roles at the org and project level — what each role can and cannot do.
- Project Settings & CollaboratorsProject details, finance, inviting collaborators, roles on a project, export, archive, and delete.
- Invites & SeatsOrg vs project invites, how pending invites reserve seats, and what happens when someone accepts.
Organization Hub
Org-wide libraries, campaigns, reconciliation, audit, and settings.
- Organization HubOrg-level tools for campaigns, location and vendor libraries, bulk reconciliation, the audit ledger, and org settings.
- CampaignsGroup projects under a campaign to roll up spend, budgets, and location/vendor breakdowns — available on Pro and Studio.
- Locations LibraryManage the shared org-level location library — search, archive, and link locations across projects.
- Vendors LibraryManage the shared org-level vendor library used when logging purchases across projects.
- Items LibraryOrg-wide inventory — categories vs tags, locations on items, and CSV import into the Items Library.
- Bulk ReconciliationStudio org dashboard for reconciling pending and flagged purchases across projects and platforms in bulk.
- Audit LedgerChronological org-wide event history for purchases, reconciliations, locations, and OCR — Studio only.
- Org SettingsOrganization name, members and seats, invites, billing portal, ownership transfer, and deleting an org.
Plans & billing
Subscriptions, seat limits, and feature comparison.
FAQ
Quick answers to common questions.